Job Opportunities - Administrative Secretary

Surfside Playhouse Administrative Secretary

Cocoa Beach, Florida 32931

$9,000 a year plus expenses - Independent Contractor

Job details


$9,000 a year

Job Type

Part-time: Independent Contractor


  • Microsoft Office: 1 year (Required)
  • MS Excel: 1 year (Preferred)
  • Constant Contact: 1 year (Preferred)
  • Database Management: (Preferred)
  • Excellent Communication Skills (Required)


  • Flexible schedule
  • Work Remotely

Organization Mission: Surfside Playhouse is a community theatre dedicated to the performing arts through productions, presentations, education, and outreach.


Full Job Description: Administrative Secretary

Position Description: The Administrative Secretary position is responsible for providing administrative support to the Surfside Playhouse Board and staff. This includes developing and distributing communications to surfside patrons and volunteers in the form of letters, e-mails, and other formats. Maintains several databases including Constant Contact, calendars, and Arts-People. Communicates with patrons, supporters, and donors. Creates and distributes various outreach materials such as announcements, newsletters, and related materials.


Performs general administrative and outreach duties:

  • Maintains data on mailing lists in Constant Contact
  • Updates and maintains donor information in Arts-People
  • Creates and sends emails to appropriate groups (show info, volunteer requests, etc.)
  • Writes and sends other communications as directed by the President
  • Maintains official Playhouse files
  • Updates and maintains the facilities use calendar in coordination with the Artistic Director

Maintains on the Surfside website:

  • Creates calendar entries
  • Updates board of governor’s biographies

Develops and maintains Outreach materials in coordination with the Development Manager

  • Writes and send thank you letters for donations made to the Playhouse
  • Creates rack cards for distribution as needed for the lobby and outside activities
  • Creates announcement flyers and other related materials not covered by the Media Manager
  • Communicates Surfside Playhouse information to monthly calendar listings & maintains an active spreadsheet relating to free Central Florida calendar listings in print, television, radio and online.
  • Supervisor: 
  • Reports to the President
  • Works collaboratively with the Artistic Director and the Executive Committee

Salary and Benefits:

  • $9,000/year
  • Flexible schedule
  • Work remotely
  • Surfside Playhouse is an equal opportunity employer

Application Process

Submit a letter of interest and resume to:

This email address is being protected from spambots. You need JavaScript enabled to view it.

Interviews for qualified candidates will be scheduled following application reviews. Include best contact information in submittal.

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